Terms of Service

1. What Whose Room Provides

Whose Room is a room and calendar booking service for teams that share buildings and rooms. The service helps users view availability, create bookings, manage team access, and keep historical booking records.

The service is provided for coordination and convenience only. It does not guarantee physical access to any building, room, event, facility, or timeslot.

2. Accounts And Eligibility

You must provide accurate account information and keep your login details secure. You are responsible for activity performed through your account.

You must not create accounts, teams, buildings, rooms, bookings, or other records for unlawful, abusive, misleading, or disruptive purposes.

3. Team And Building Responsibilities

Building owners, TeamAdmins, and users are responsible for checking that booking details are correct and that any real-world access, safety, insurance, safeguarding, keys, permissions, and facility rules are handled outside the service where required.

Building ownership is separate from Team membership and TeamAdmin permissions. A Building Owner administers the building and its calendars; a TeamAdmin administers a specific team.

TeamAdmins are responsible for inviting appropriate users, managing team membership, and respecting contact visibility choices made by users and teams.

4. Privacy And Contact Visibility

The service is designed so data about Buildings, Calendars, Bookings, Teams, and Users are not public. Users may see information only where their accounts, Team memberships, access to Calendars, or TeamAdmin roles permit it.

Your name may be visible to Users in your own Teams. Your email address and mobile number are shown only when your own settings and the relevant Team settings allow it.

5. Acceptable Use

You must not misuse the service, attempt unauthorized access, interfere with availability, scrape private data, upload malicious content, impersonate others, or use the service to harass, spam, threaten, or discriminate against anyone.

We may suspend or remove access where we reasonably believe these terms, system integrity, privacy, or other users are at risk.

6. Images And Uploaded Content

Where the service permits you to upload images, such as team icons or building and room images, those images must not be illegal, offensive, defamatory, hateful, or in breach of any third party's copyright, trademark, or other intellectual property rights.

We may remove any image that we reasonably consider to be in breach of these requirements, without notice. Repeated or serious abuse may result in suspension or permanent termination of your account.

7. Free Trial And Calendar Subscriptions

Using Whose Room as a team member, including viewing and booking Calendars made available to your Team, does not require a payment subscription.

Calendar ownership includes an initial free trial period covering all Calendars owned during that trial. After the trial ends, the Building Owner must maintain a paid PayPal subscription for each Calendar they wish to keep writable, unless that Calendar has complimentary or grace access. A Calendar without current coverage becomes read-only, but its historical information remains viewable.

8. Availability, Accuracy, And Changes

We endeavour to provide the best possible service and to maintain reliable, accurate, and secure operation. However, the service is provided on an as-is and as-available basis, and we cannot guarantee uninterrupted access, error-free operation, data export availability, or that booking information will always be complete, current, or accurate.

9. No Warranty

To the fullest extent permitted by law, Whose Room is provided without warranties of any kind, whether express or implied, including fitness for a particular purpose, availability, accuracy, security, or non-infringement.

10. Limitation Of Liability

To the fullest extent permitted by law, we are not liable for indirect, incidental, consequential, special, punitive, or business losses, loss of data, loss of access, booking conflicts, facility disputes, or reliance on information in the service.

Nothing in these terms excludes liability that cannot legally be excluded.

11. Account Deletion

You may request account deletion from your account settings. Deletion anonymizes your user row and removes personal identifiers while preserving system history needed for bookings, audits, and operational stability.

12. Contact

For support, disputes, abuse reports, or administrative help, contact the SystemAdmin through the channels made available for your organization or installation of Whose Room.